Are you a highly motivated and proactive Executive Assistant, ready to excel in supporting c-level managers? Do you possess exceptional organizational skills and a keen eye for detail that will make you the ideal candidate for this role? Are you passionate about operational efficiency and excited about contributing to HR operations? If you answered yes to these questions, we have an exciting opportunity for you! Join a dynamic team as an Executive Assistant, where your contributions will be valued. Read on and apply now!
The company offers for this Executive Assistant position:
- Full time job contract (9am-6pm, Monday – Friday)
- Private insurance
- Opportunity for professional growth in a stable, global group
- Access to mentoring and training programs
- Continuous skills development
- Inclusive culture with Company Social Committee and CSR activities
- Working in diverse and dynamic teams, friendly and flexible workplace
- Possibility of working remotely for one day per week
- Laptop + monitor + mobile device
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As an Executive Assistant your duties will include:
- Managing the Group website and updating social media profiles regularly; developing content.
- Preparing the annual ESG report.
- Demonstrating familiarity with the ERP system.
- Reporting vessels' status to Owners on a daily basis (365 days/year).
- Overseeing the OPEX Budget.
- Conducting internal surveys.
- Coordinating multiple hiring process phases, including scheduling interviews, placing ads, administering testing, submitting, and maintaining pre-hire information.
- Managing the diaries of CEO/COO.
- Handling correspondence and screening calls; drafting emails, etc.
- Assisting with organizing meetings and presentations.
- Maintaining a highly organized digital filing system for business-related documentation.
- Performing secretarial and administrative duties.
- Supporting Management in monitoring deadlines and coordinating work streams.
- Making and coordinating travel arrangements for the CEO.
The ideal candidate for this Executive Assistant position should have:
- A bachelor’s degree or educational diploma from a recognized university or institute.
- Proven work experience as Personal Assistant
- Excellent written and spoken English with an ability to adapt to any style of correspondence and writing as required
- Strong interpersonal and communication skills
- Pleasant personality
- Trustworthy and discrete
- Confident and polite with excellent business etiquette
- Positive, proactive, flexible approach and ready to take initiatives
- Strong organization skills with effective time management and multitasking
- Sound analytical/creative and problem-solving skills
- Capable to operate well independently and within a team
- Advanced MS Office skills including Excel, Outlook, PowerPoint and Word and aptitude in IT systems
- New hires should be fully vaccinated against COVID-19 by the first day of work, however company will accommodate those who cannot receive the vaccine for medical reasons.
- Confident and polite with excellent business etiquette
- Highly organised and detail-oriented
- Operates well independently and within a team
- Committed to delivering a quality service
- Calm under pressure
- Trustworthy and discrete
- A strong ability to multi-task and prioritise workload effectively
- Positive, proactive and flexible attitude
- Creative problem-solving
Minimum 3-5 years of similar experience as C- level support or office management.
If you believe your profile could be a good match to this Executive Assistant role, apply now!
Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. All applications are considered strictly confidential.
